Tricks of the Trade: Embedding a Font in PowerPoint

Hi friends! This post actually comes out of necessity, and I’m hoping that you all find it helpful.

A couple days ago I posted about my Watch Out for Sneaky e Pack. As part of that pack, I spent about 2 hours creating a really fun and cute interactive PowerPoint which I was super excited to share with my class today.

Well, we sang our Sneaky e song and reviewed the Sneaky e rule. I told them I had a fun game for us to play where they would get to shout out the Sneaky e words. They were very excited, and so was I. I pulled up my PowerPoint on my school lap top (attached to my projector), and to my dismay, this is what I saw.

Wrong Font PPT

Eeeek! That is NOT my cute, fun font, and the formatting was ALL messed up! My students were of course confused why it looks so weird, but I instantly knew what the problem was. I didn’t have the cute, fun font I used (Carrie’s Font) on my school laptop, and I couldn’t add it because I don’t have access to download anything to my laptop. So, I was stuck. I told my kiddos I would fix it, and we would play it tomorrow. And we played a different Sneaky e game instead.

I did a little Googling, and I found that it’s possible to embed a font into a PowerPoint File so that no matter what computer it’s opened on, the font stays the same. Uhm… Where has this trick been all of my life?

So here’s what you do.

First, open the PowerPoint file on a computer that has the correct font. (I had to wait until I got home.)

Step 1

Next, you’ll see this screen.

Step 2

Then, you’ll see this screen.

Step 3

Now, both options will do the trick.

If you click “embed only the characters used in this presentation” there could be issues if someone tries to edit it and they do not have to font, however, the file will be smaller.

If you click “embed all characters” others should be able to edit it with no problem. This is what I selected.

That’s it! It’s really not that tricky, and it’s definitely going to come in handy!

I hope you learned a new PowerPoint trick!

Martha from Primary Paradise 😀

Primary Paradise

Primary Paradise

I have always had a passion for teaching and sharing with others and look forward to sharing my ideas with you!


  • Laura Jordan
    January 14, 2013 4:44 pm

    Oh my goodness! That is so helpful! I wonder if there is a similar function for SMART software.

    • Primary Paradise
      Primary Paradise
      January 15, 2013 3:55 am

      I am so glad to help! I don’t currently have a SMART board, but I bet there is also a way to do it for SMART board activities.

    • Jennifer Kimbrell
      March 2, 2014 2:27 pm

      Yes, you click on the paperclip on the lefthand side and choose the font you want to embed.

  • Steph
    January 18, 2013 10:08 pm

    Thanks this will be great to know! ~Your newest follower 🙂

    • Primary Paradise
      Primary Paradise
      January 19, 2013 7:47 am

      So glad to help Steph! Thanks for following me. I hope you enjoy my posts! 🙂 Have an awesome weekend.

  • savvysenoras
    December 10, 2013 4:53 pm

    I tried this and was still uncessful, any other suggestions?

    • Primary Paradise
      Primary Paradise
      December 12, 2013 5:44 pm

      Hmmm… are you using a MAC? I’m using a PC. I don’t know if that would make a difference.

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